Starting a New Organization & Organization Policies

There are many things you need to consider when starting an organization. You will need to have a President, Treasurer, and a Main Adviser (must be employed on at least a half-time permanent basis at Iowa State University). All officers and advisers will need to have a University NetID. All of this information will need to be recorded in the Organization Database and turned into the Student Activities Center.

Iowa State does not discriminate on the basis of race, color, age, religion, national origin, sexual orientation, sex, marital status, disability, or status as a U.S. Vietnam Era Veteran. Inquiries can be directed to the Director of the Office of Equal Opportunity and Diversity, 3680 Beardshear Hall,515/294-7612.

ONCE YOU HAVE READ ALL THE INFORMATION BELOW:
>HOW TO REGISTER<

Purpose for Registering a Club

All organizations desiring to receive the benefits of recognition on the Iowa State campus are required to register annually with the university. Registration provides for official identification as an affiliated group, use of designated university facilities and services, and the coordination and communication of the group's activities to the campus administration and other organizations.

Benefits

Registering with the university gives an organization access to a number of services and benefits. Some of the services listed below involve charges and are not available to all organizations.

• Recognized as a university affiliated organization.*
• Use of campus meeting facilities.
• Use of University's name in organization's title (in accordance with ISU Trademark Policies).
• Establishment of an account with Campus Organizations Accounting Office.
• Inclusion in university publications and ISU Directory.
• Publication of activities through University newsletter (Newsline).
• Use of GSB vehicles in accordance with GSB, University and State of Iowa policies.
• Use of Instructional Technology Center.
• Purchase privilege at Central Stores.
• University Tax Exempt Status
• Use of University Purchasing Services.
• Use of University Printing Services.
• Utilization of university staff and programming resources.
• Utilization of Student Organization Website.

Officer Requirement

Officers must be currently enrolled at Iowa State and not on temporary enrollment. Student officers listed on the organization registration form are currently enrolled, not on conduct probation, not on temporary enrollment (T.E.), and have a cumulative GPA of 2.0 and above. Officers and members of university committees or councils may not be on conduct probation. Your grades are Important to us!

Finding an Adviser

In order to find an adviser you will need to ask someone who is employed on at least a half-time permanent basis at Iowa State University. Ask someone who you have had a positive interaction with such as your academic adviser, a professor, a secretary, or a staff member. If they have specific questions about their responsibilities encourage them to call us at the Student Activities Center (294-1023).

Registration Policy

All organizations active on the Iowa State University campus are encouraged to register with the university. Registration provides for official identification as an affiliated group, and facilitates the coordination and communication of the group's activities with the campus administration and other organizations.

Yearly Organization Requirements

In order to be recognized annually, organizations must keep their registration active online in the Student Organization Database with the Student Activities Center. The Officers and Adviser(s) will receive an email letting them know their organiztaion is active for the next twelve months.

Organization's will remain in dormant (frozen) status until their organization's annual registration has been filed. Organizations will not receive any of the benefits outlined by the University until this form has been completed.

Confidentiality and Regulations of Material

1. The Student Activities Center shall maintain a file of registered organizations.
2. The Student Activities Center shall make available to anyone upon request the:
• Name of the organization.
• Purpose(s) of the organization.
• Location and telephone number of the
office of the organization.
• Name and phone number of the adviser(s), president or chairperson and
treasurer of the organization.
3. The Student Activities Center shall comply with laws governing confidentiality of student records.
4. Lists of members of the registered campus organization shall not be required for registration and will not be kept on file.

Groups who have questions about the registration process should seek the assistance of the Student Activities Center staff.

Termination

Termination of Organizations Registration is granted and governed by the Dean of Students. This registration may be terminated for the following reasons:
1. Submission of material for registration known or determined by the Student Activities Center to be false.
2. Failure to reregister annually by the stated deadline.
3. Failure to follow universities regulations governing organizations. [See Student Information Handbook]

*Organizations must be established for purposes that are legal, consistent with the broad educational mission of the university, and supportive of the regulations, guidelines, and policies of the university. However, registration does not imply university endorsement of the purposes of an organization nor does the university issue sponsorship of or responsibility for any of the activities of the group on or off property of the university.