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April 30, 1008

STUDENT ORGANIZATION NEWSLINE....April 29, 2008  
 
Announcements and news for organization officers, members and advisers - please pass this information on to your members.    

[The mailing list for this e-mail is generated from the Student Organization Database roster of student organization leaders and advisers.  If you feel you have received this message in error, please remind the student organization that you were once involved with to update their officer listing via the SODB web site.] 

For additional information, see http://www.sac.iastate.edu or http://www.iastate.edu  
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Index of announcements in this issue:  
UPCOMING EVENTS AND DEADLINES

v  CLUBFEST REGISTRATION

v   LEADERSHIP JOURNEY EXECUTIVE COMMITTEE APPLICATIONS

v  ISU RECYCLES

v  FOOD DRIVE

 
RESOURCES FOR STUDENT ORGANIZATIONS

v   STUDENT ORGANIZATION COMPLIANCE REMINDER

v  STUDENT ORG CREDIT CARD PILOT PROGRAM

v UNDERGRADUATE CONFERENCE TRAVEL FUNDING 
v ADOPT CAMPUS PROGRAM REGISTRATION OPEN 
v   STUDENT ORGANIZATION TRAVEL POLICY 

v   BLACK CULTURAL CENTER USAGE FOR FINALS WEEK

 

ORGANIZATION TRAINING 
v TREASURER CERTIFICATION NOW AVAILABLE VIA WEBCT! 
v LARGE PASSENGER VAN TRAINING (next training May 1)

 
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CLUBFEST REGISTRATION

2008 ClubFest registration is now open!  Presidents and advisers, as listed in the Student Organization Database, have received registration information.  Registration is available at http://www.surveymonkey.com/s.aspx?sm=JIXzvfpMqutu7Canj0wkVw_3d_3d.  Please consider joining us on September 10, 2008 to highlight your organization and reach out to the community of Iowa State University.   

>>Questions regarding ClubFest or the registration process can be sent to clubfest@iastate.edu. 

LEADERSHIP JOURNEY EXECUTIVE COMMITTEE APPLICATIONS 
Want to make a difference on campus and develop a new campus wide initiative? Apply to be one of the chairs on the Leadership Journey Executive Committee. This four member student committee will give you the opportunity to help other students experience the plethora of leadership opportunities at Iowa State and to create new ones.  Please check out our website at http://www.sac.iastate.edu/leadership/ for more information.  Applications are due soon! 

>>Contact Jennifer Garrett at garrett1@iastate.edu or 515-294-4354  for an application or with any questions.

ISU RECYCLES 
The Salvation Army and Goodwill gear up each spring to receive usable items during the spring move-out time frame. The Department of Residence is partnering by providing 6 on-campus drop-off locations for the collection of items. At each location during the last 3 days of finals (Wednesday, Thursday, and Friday), box vans will be parked and ready to receive "stuff" from students. The vans need to be staffed from 9:00 a.m. - 4:00 p.m. daily so that "junk" is not left at these sites and that others do not come in a take donated items for their own use.

It would be ideal if groups of volunteers or organizations adopted a site and staffed each day, all day. When each van becomes "full", the Department of Residence will provide contact information for drivers to come get the items delivered to Salvation Army or Goodwill and return the van to the drop-off location.

There will be 2 drop off locations in Union Drive, 2 in Richardson Court, 1 in Frederiksen Court Apartments, and 1 in SUV Apartments. Please list your preference for 2 locations as some may get spoken for early.

This is a "pilot" project that we hope to expand for next year. Thanks to all who have provided suggestions and participated in this kind of endeavor in the past. We believe this comprehensive approach is a positive step toward better stewardship of our community.

>>If interested, please contact Chris Patton at 294-5636 or send an e-mail to:

ckp@iastate.edu  

FOOD DRIVE

The Department of Residence, ISU Dining, and potentially some student groups will be partnering to collect unopened, non-perishable food items from students during spring semester move-out for delivery to 2 food pantries.  (Volunteers will inspect food donations to make sure they have not been opened and have not expired before taking them to the pantries.) 

There will be 12 collection points on campus where containers will be located and signed. A volunteer will collect from each location and make delivery to the respective food pantry.

To Bethesda Food Pantry: Friley Hall Desk, Martin Hall Desk, Eaton Hall Desk, Helser Hall Desk, Wallace Hall Desk, Buchanan Hall Desk, Frederiksen Court Community Center (Frederiksen Ct. Comm. Council has volunteered) 

To MICA Food Pantry: MWL Commons Area, Linden Hall Desk, Oak/Elm Hall Desk, BWR Cornerstone Area, SUV Community Center. 

Bethesda Community Food Pantry Contact: Roy Hougen and his wife Pat (232-6188) are the coordinators. They prefer to have items in bags when brought in. Preferred drop times are: Wednesday, May 7 (afternoon), Thursday. May 8 (morning), Friday, May 9 (anytime) Saturday, May 10 (morning), Monday, May 12 (afternoon). Their facility is located in the Bethesda Lutheran Church at 1517 Northwestern Ave.  Enter the west door of the north wing. 

MICA Food Pantry Contact: Lindsay Cook, Food Pantry Asst Coordinator (956-3333).  Food can be dropped off Monday - Friday 8:30 am - 5 pm. Their facility is now in the basement of the Richmond Center and assessable by a driveway between their building and Lebeda Mattress. They have carts available to bring the food into the building.  

The food drive will begin with the delivery of the containers and signage the Friday before Dead Week and conclude with the Saturday of Graduation. 

>>If interested, please contact Chris Patton at 294-5636 or send an e-mail to:

ckp@iastate.edu

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STUDENT ORGANIZATION COMPLIANCE REMINDER  
The Student Organization Review Board is in the process of reviewing all organizations’ information in the Student Organization database.  It is important that your group’s information is current and complete.  Please review the following points to make sure you have complied with the requirements of the policy recently enacted:

• Upload a constitution.  Find guidelines for writing one at http://www.sac.iastate.edu/
• Complete all pertinent data fields in the Student Organization database, at http://sodb.stuorg.iastate.edu/
• Account for five members, in the officer section of your group’s listing in the database.

>>If you have any questions about what you need to do, or how to do it, please contact the Student Activities Center at sac@iastate.edu. 

STUDENT ORG CREDIT CARD PILOT PROGRAM 
The Campus Organization Accounting Office has begun a student held credit card pilot program in collaboration with GSB, ISU Purchasing Department, and US Bank.  The program has been successful and it is ready to be offered to all student organizations.  Please see webpage  http://www.controller.iastate.edu/campusorg/homepage.html for the application form and return it to 3578 Memorial Union.  Also, beginning January 1, 2008, due to the administration rights of the COA staff, they no longer make credit card purchases on an organization's behalf. 

 
UNDERGRADUATE CONFERENCE TRAVEL FUNDING

Are you an undergraduate delivering an academic paper at a conference? Is your undergraduate group sending a delegation to a conference? You may qualify for funding from the Undergraduate Conference Travel Fund, a collaborative effort of Student Affairs and Academic Affairs.  All funding is provided as a reimbursement, and applications must be received prior to the conference for which funding is requested.

 
>>Visit http://www.iastate.edu/%7esaff/forms/homepage.html for application information.   

ADOPT CAMPUS PROGRAM REGISTRATION OPEN  
Student groups are encouraged to sign up for the Adopt Campus Program as part of the Keep Iowa State Beautiful initiative.   The Adopt Campus Program is designed for groups of people (students, faculty, staff, and community members) to remove litter from areas of campus.  Consider this team builder and adopt the area around your academic buildings, your favorite place to hang out or your residence hall.  Participants register online at http://www.fpm.iastate.edu/kisb/ and monitor their area on a regular basis.

>>From more information, contact Jennifer Garrett via email at kisb@iastate.edu or call 294-4354.  

STUDENT ORGANIZATION TRAVEL POLICY  
The Student Organization Travel Policy establishes the relationship between student organizations and the university for the purpose of reducing risks and providing protection for all student organization travel, especially travel using large passenger vans and vehicles towing trailers. Please remember to complete and submit the Student Organization Travel Authorization forms four (4) weeks in advance of any travel by your organization. Call 294-7711 for more information.

 
>>The full text of the policy can be found at:   http://policy.iastate.edu/policy/student/organization/travel/  

BLACK CULTURAL CENTER USAGE FOR FINALS WEEK 
The Black Cultural Center will be available during finals week for study hours for students. Hours of operation will be posted online at www.msa.iastate.edu .  

>>Please contact Lynn Lundy Evans for questions at omsa@iastate.edu

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TREASURER CERTIFICATION NOW AVAILABLE VIA WEBCT! 
Campus Organizations Accounting is offering the Treasurer Certification via WebCT.  There are learning modules and a quiz.  To pass the certification, you must pass a 25 point quiz with 100%.  You may take the quiz as many times as you need to!  The treasurer will then bring their printed results to the COA office at 3578 Memorial Union to obtain their identification card which is needed to pick up their financial information.  Please call 294-1633 to be enrolled in the Certification Course. http://www.controller.iastate.edu/campusorg/treasurer_training.htm 

LARGE PASSENGER VANS AND VEHICLES TOWING TRAILERS CLASS  
Does your student organization have any travel plans in the near future? If so, please remember that drivers of 12 passenger vans, 15 passenger vans or any vehicle towing a trailer for student organization travel are required to attend the Large Passenger Vans and Vehicles Towing Trailers Class and participate in a hands on driving observation. This class is free of charge to all faculty, staff and students and is required prior to the hands on driving observation. Note:  Drivers of large vehicles must be 20 years old.  The classroom-training schedule for spring and summer is as follows:

May 1, 2008

June 24, 2008

July 7, 2008

August 28, 2008

All classes are from 6:00 – 8:00pm at the Fire Service Training Building on Haber Road. To register for any of the classes please contact Kathy Wellik at 294-1657 or kwellik@iastate.edu.

 
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MORE CAMPUS EVENTS 
Talks, performances, athletic contests and other campus events are listed on the online calendar. Also, see the Arts and Entertainment (A&E) page. If you have a specific event you would like posted on the Student Activities portion of this calendar please email us at: sac@iastate.edu.

>> Lectures: http://www.lectures.iastate.edu/ 
>> Calendar: http://event.iastate.edu/cgi-bin/searchit 
>> A&E: http://www.las.iastate.edu/newnews/arts/isuarts.shtml 
>> SUB: http://www.sub.iastate.edu/ 
>> The Workspace: http://www.mu.iastate.edu/workspace/ 

Newsline is a service of the Iowa State University Student Activities Center in the Memorial Union.  Student Activities staff are available in the East SOS (Student Office Space) on the 1st floor of the MU to provide assistance and resources for any recognized student organization or to help students establish a new student organization on campus.  515/294-8081 http://www.sac.iastate.edu  

Publication Dates for Spring 2008 Newsline issue: 
Tue., May 13, 2008 - Deadline for submissions:  Fri., May 9, 2008

Tue., June 10, 2008 - Deadline for submissions:  Fri., June 6, 2008

Tue., July 8, 2008 - Deadline for submissions:  Thur., July 3, 2008

Tue., August 5, 2008 - Deadline for submissions:  Fri., August 1, 2008

Tue., August 19, 2008 - Deadline for submissions:  Fri., August 15, 2008 
(Bi-weekly schedule resumes August 5 for fall semester.) 

To submit YOUR announcements that are relevant to ALL recognized organizations on campus, e-mail your submissions in a format similar to the announcements posted above to sac@iastate.edu – be sure to include the word Newsline somewhere in your subject line.  Be BRIEF in your news and include a web site address where more details can be found if one is available.  No attached files will be included.