Iowa State University of Science and Technology

Starting a New Organization

1. Schedule a meeting with the Leadership and Service Center via email at lscenter.iastate.edu

2. Search the Student Organization Database to see if an organization with a similar focus already exists

3. Review the Student Organization Recognition Policy

4. Create the potential organization using the Student Organization Database

If you have any questions on this section of the process, please refer to the Student Organization Database training module

  • Select "Login" under the “My Stuorg” heading on the left navigation bar and login with your university NET-ID and password to enter

  • Select "Profile" from the menu

  • Select "Add New Organization”

  • Provide information in every section of the checklist.

    • Completing this task can help you achieve a green checkmark in the following sections: Basic Information, Description, Accounting Information, Membership Information, and Activities

    • The more detailed information provided, the more likely the potential organization is to be approved on first review

    • If changes need to be made, you will be contacted via email explaining required edits/changes. You can always log in again and change and/or edit this information

  • Risk Management Section: You must answer “Yes” to questions 1, 2, & 3 in the Risk Management section checklist.

    • Question 1 & 2: Answering “Yes” will require you to explain which officer of your organization will be responsible for risk management. Be sure to outline these responsibilities, per the SAC Constitution Guidelines, under the duties of this officer in your constitution.

    • Question 3: Upload your Operations Manual here. The following resource can help you get started drafting this ongoing document: http://www.sac.iastate.edu/student-organizations/resources-for-organizations/operations-manual/. Think of this document as a transition document for future members of your organization to understand the activities and processes you had in mind when creating the group. As things change after you achieve recognition, keep this document updated.

  • Roster Section: In order to achieve a green checkmark in the Roster section of your checklist, you must add at least five members to the organization and those members must acknowledge their membership via an automated email they will receive from the Database.

  • Officers Section: Designate a President and Treasurer on your roster (at a minimum) to achieve a green checkmark in this section

    • Organization officers must have at least a 2.0 GPA and be in good academic standing. This information should be outlined in your organization’s constitution.

    • Once the President and Treasurer acknowledge their position in the database, complete President's Training (managed by the Student Activities Center) and Treasurer's Training (managed by Campus Organizations Accounting) on Blackboard

  • Adviser Section: At least one adviser must be added to the adviser section of the database and must acknowledge this role via automated email to achieve a green checkmark in this section.

    • The organization advisor must be a full-time faculty or staff member of Iowa State.

  • Constitution Section: Create your organization’s constitution using the Student Activities Center’s Constitution Guidelines. Upload your constitution to receive a yellow mark in this section. A Student Activities Center employee will review your constitution and provide any necessary edits/changes. Once approved, you will achieve a green checkmark in this section.

  • Compliance Agreement Section: Click the “View Compliance Agreement Form” button and print this document. Gather the signatures of the President(s), Treasurer, and Adviser(s) listed in the Officers and Adviser section of your checklist. Once collected, scan ALL pages of the document and upload the complete .pdf to receive a yellow mark in this section. A Student Activities Center employee will review your Compliance Agreement Form. Once approved, you will achieve a green checkmark in this section.

5. When you have achieved all green checkmarks on your organization checklist, click the blue “Submit Organization” button at the bottom of your checklist. You will be placed in review by the Student Activities Center and will be contacted regarding any necessary changes or if a meeting to discuss the organization is required. If no changes/meetings are required, you will be placed in review by the Student Organization Recognition Board and will be contacted to set up a meeting time with the board.

After your meeting with SORB, you will be notified of your organization’s status. Once your organization is approved, you are eligible for the benefits of recognized student organizations!

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