| DEVELOPMENT
PROCESS
During the 2004 fall semester a team of students
and staff met in regards to the development of a Student
Organization Recognition Policy. The new organization recognition
system will be implemented by July 1, 2005. The policy recommendations
were originally developed by an Ad-Hoc committee
of students, staff, and faculty in spring 2004 appointed by President
Banasiak, Government of the Student Body; and Vice President Hill,
Student Affairs.
Utilizing the Ad-Hoc Committee's recommendations, an Implementation
Team developed benefits for recognition, created a structure
Student Organization Review Board, facilitated Constitution Workshops,
researched peer institutions. The Implementation Team is still
in the process of creating adviser and officer training modules,
and waiting for constituent feedback to finalize the policy
by the beginning of March 2005.
SPRING
2004 AD HOC COMMITTEE RECOMMENDATIONS
The Ad-Hoc Committee conducted an
extensive review of the student organization registration and recognition
processes at the following universities:
• University of Colorado
• University of Oklahoma
• Kansas State University
• University of Nebraska
• University of Texas at Austin
• University of Illinois at Urbana
• University of Illinois at Springfield
• The Ohio State University
• University of Wisconsin-Madison
• Texas Tech University
• Oklahoma State University
• University of Missouri-Columbia
• Texas A&M University
The Ad-Hoc Committee reviewed selected materials from Texas State
University-San Marcos. In
addition to the review of written materials from Texas A&M University,
the committee asked John Schwartz, formerlly from ISU Risk Management,
to speak from his experience as a staff member in the Office of
Student Activities at Texas A&M University. Based on the information
gained through the spring 2004 process the following was recommended
for policy implementation:
-
The requirements for forming a student organization at Iowa
State University are substantially less stringent than those
at comparable institutions. This may or may not be because of
the University’s willingness to be “open”
to everyone in the past.
- The
training of student organization officers and advisors at ISU
is not required at the same level as that at comparable institutions.
This may be because of staff resources.
- The
accountability of student organizations through up to date constitutions,
documentation of activities and ongoing relationships with the
ISU Student Activities Center staff is less than that found
at institutions that have very active student organizations.
It needs to be noted that the number of staff at ISU is considerably
lower than peer institutions.
- Eligibility
for certain student organizations at ISU to receive differing
levels of university support is not well documented in rules,
regulations, policies and procedures as at some other comparable
institutions.
-
Some student organizations at ISU are more “mission critical”
than others by performing duties or implementing programs that
assist the university with recruitment, governance and outreach.
-
ISU has a large population of students with a strong “volunteer”
ethic that could be better utilized/channeled if those students
and their organizations are made aware through training of the
resources available to them related to event planning, leadership
skill development and faculty/staff adviser resources.
-
Risk management, through appropriate relationships and methods
of communicating with student leaders, is a priority for many
of the institutions. To accommodate this administrative workload,
most institutions provide many more staff positions dedicated
to the student activities enterprise than Iowa State University.
- In
many situations, leadership development is a fully integrated
component of the registration/recognition process; therefore
a training component for both officers and advisers should be
developed.
POLICY
DRAFTS
The initial plan was to have the policy online for constituent
feedback by November 18, 2004. University Counsel and committee
members needed to insure a comprehensive policy, and following
its third draft the policy
is now available online for students, staff, and faculty to give
constructive feedback to sac@iastate.edu
for the committee to make any final recommendations.
POLICY FEEDBACK
The policy is available online at: http://policy.iastate.edu/drafts.shtml
for constructive feedback to be given by March 4, 2005. The Policy
Library and the policy-making
procedures are excellent guidelines for university community
members.
PUBLICITY
Newslines which hold information about the policy
(Newsline is emailed out to all officers and advisers within the
student organization database):
02-09-05
01-26-05
01-11-05
11-05-04
10-19-04
08-20-05 - Information was shared in the 2004-2005
SORM that there would be a policy change in 2005
ORGANIZATION CONSTITUTION
DEVELOPMENT
08-20-04: Student
Organization Resource Manual outlined
the need for organizations to begin working on constitutions because
of the development of a new organization recognition policy.
08-27-04: Constitution
Template is available for download for student organizations
to begin the process of developing their respective (08-04).
09-01-04 to 11-12-04: Constitution
Workshops were held throughout the 2004 fall semester.
02-23-05; 03-30-05; & 04-20-05: Leadership
in the Afternoon will host three workshops during the 2005
spring semester to help with the transition to the Student Organization
Recognition Policy.
POLICY
IMPLEMENTATION
There will be a pilot program during spring semester 2005, with
the policy instated by July 1, 2005. Implementation Team meetings
are held on Mondays from 1:00pm-2:00pm in the Memorial Union during
fall semester. If you have specific questions feel free to email
Laura Bestler-Wilcox, Assistant Director of Student Activities
at bestler at iastate dot edu.
IMPLEMENTATION
TEAM MEMBERS
The Implementation Team members include:
Appointed by Government of the Student Body:
Jason Carroll
Shawn Eagleburger
Sali Mahgoub
Scott Van Gilder
Rohini Ramnath
Appointed by Student Union Board:
Talitha Fox
Cieandra Tindall
Jon Allen
Graduate Assistants:
Christine Workman, Practicum and Graduate Assistant in Residence
Life
Annice Fisher, Student Activities Center Graduate Assistant
Staff:
Laura Bestler-Wilcox, Assistant Director of Student Activities
Gail Ferlazzo, Associate Director of the Memorial Union
Richard Reynolds, Director of the Memorial Union
Lisa Kratz, Assistant Director of the Memorial Union - Programming
Lori Sebring, Campus Organizations Accounting Office
Correspondence:
Sophia Magill, GSB President
Lisa Brinkley, Student Services Coordinator at Vet Med
Mike Harvey, Director of Recreation Services in Dean of Students
Office
STUDENT LEADERS SOUGHT FOR THE
STUDENT ORGANIZATION REVIEW BOARD
APPLICATIONS DUE FRIDAY, FEBRUARY 25
Student Organization Review Board (SORB) is a team of students and
staff who will determine the recognition level for all student organizations.
SORB members are selected through an application process with objective
consideration for broad representation from all student organizations.
Representatives will assist in monitoring student organizations
on campus, reviews requests to begin organizations, and makes recommendations
regarding student organizations. The representatives will express
the needs and concerns of students involved in student organizations
and activities; and assists in policy definition and administrative
action. SORB will be coordinated by the Assistant Director of Student
Activities for the Memorial Union and a Memorial Union Graduate
Assistant. Meetings will be held weekly on Mondays from 1:00pm-2:00pm.
Prior to applying please consider whether or not you will be available
during that time period. Meeting length will generally be one hour
in length; however, due to recognition process volume the time may
be extended during certain times of the year. DOWNLOAD
APPLICATION INFORMATION |
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