Student Activities Center

Newsline

Newsline | October 21, 2020

Check Out These Volunteer Opportunities for Your Student Organization!

Looking for a volunteer opportunity for your student org?

Campus Service Council is offering several ways for students and student organizations to perform service and connect with community agencies. Visit the links below to learn more about each opportunity:

Have questions about any of these events or looking for more info on how to get involved with Campus Service Council? Email campusservice@iastate.edu.

Register for WE Lead Today!

WE Lead gives Iowa State students the opportunity to hone their leadership skills, engage in interactive discussions and sessions, and network with other leaders from campus and the community. Students will also engage in reflection on their gender identity and other marginalized identities, along with their leadership qualities and strengths in their respective roles at Iowa State and beyond.

Saturday, November 7 | 10am - 2pm | Virtually via Zoom

Register HERE. Questions? Email welead@iastate.edu.

Available Student Organization Funding Sources

Is your student organization looking for additional funds to make your upcoming events or functions even better? Check out these funding sources below!

Event Funding Board

  • Applications are reviewed monthly for events that are at least 5 weeks out from the submission deadline! Proposals can be submitted HERE.

  • Next submission deadline is Monday, October 26.

  • Questions? Email eventfunds@iastate.edu.

Student Government Funding

  • General Funding Request - If your student organization is looking for more funding or has an idea for a campus wide event, you can apply for Student Government Funding HERE.

  • Line Item Transfers - Already have Student Government Funding, but looking to use it for something else? Since Student Government funding has to be used according to the line items that it was allocated toward, make sure to apply for a Line Item Transfer!

  • Questions? Email stugovfd@iastate.edu.

Multicultural Student Leadership Council

  • MSLC allocates funding for events initiated by student organizations that promote diversity awareness and education within the Iowa State community. The funding application can be found HERE.

  • Questions? Email omsa@iastate.edu.

Resources and Opportunities for Organizations and Officers

Need Help With Planning Safe Events and Functions for Your Org? Contact the SAC

COVID-19 has impacted campus life in a significant number of ways, particularly when it comes to student organization activities and functions. If your organization is experiencing issues with member engagement or you need some help and guidance with safely planning an org meeting, social, and/or event, the Student Activities Center is here to support you. Email sac@iastate.edu or call 515-294-8081 and you'll be connected with the appropriate staff member who can assist you.

Health & Safety Guidelines for Student Organizations

Student organizations are a major contributor to the student experience at Iowa State, and Student Activities is here to support you as your organization thinks critically and creatively about how to achieve your goals in the midst of COVID-19. To help with your planning, Student Activities has put together Health and Safety Guidelines for Student Organizations. We strongly encourage you to review these guidelines as you plan upcoming club functions and events. If you have any questions, email sac@iastate.edu or call 515-294-8081.

Have Questions About Activism At Iowa State? Contact the Demonstration Safety Team

As an institution, Iowa State is committed to maintaining a campus environment that promotes free communication and interaction among members of the campus community. The Demonstration Safety Team, comprised of staff and faculty from various campus departments, strives to collaborate with and educate staff, faculty, and students to ensure that free speech and expression occurs safely on our campus and does not disrupt the rights of others. Members of the team are available to provide support and guidance to students so they can exercise their rights to free speech and do so safely. Team members can provide information on relevant university policies, connect you and your organization with available resources, and discuss any additional considerations. If you or your student organization has any questions about activism on campus and/or what to consider when organizing a demonstration, please contact the Demonstration Safety Team at demonstration@iastate.edu.

Advertise Your Student Organization in the Spring Get Involved Booklet

Looking for a great way to market your student org? Advertise in the Student Activities Center's Get Involved Booklet!

Copies of the booklet will be handed out at spring 2021 SAC events and mailed to residence halls. As an advertiser, you will reach thousands of students who are seeking ways to get involved. 

Ad Space Request Forms are due by Friday, November 20.

Student Government Audits Now Available in Workday

Student Government allocated funds (by either senate bill or regular allocation) are all reviewed annually by the Campus Organizations Accounting (COA) Office. COA conducts this review at the beginning of every fall semester, removes any funds that were not used as allocated in the detailed, submitted, and approved budget, and returns them to Student Government.  New annual allocations are distributed to any SG-funded groups that are in good standing with the Student Activities Center and have a positive financial balance in their campus account. 

New this year is the ability for your organization's Treasurer or Adviser to access the audit through your organization's Transaction Detail in Workday. Once you have navigated to the Transaction Detail for FY21, if you see a transaction with the line memo "SG FY20 WITHDRAWALS OF UNSPENT LINE ITEMS," this means that there have been unused FY20 funds removed from your org's account and returned to Student Government. To view the audit, click on the magnifying glass icon under the "Journal" column, scroll down, and click on the "Attachments" tab above the bottom table. Once in the attachments section, you will see the line item detail of the spending in addition to a letter explaining the process. All attempts to "re-claim" funds that were taken back must be completed by October 30, 2020. To begin the re-claim process, email coa@iastate.edu to schedule an appointment with Jamie Barker.

If, on the Transaction Detail, you do not see a line item that says "SG FY20 WITHDRAWALS OF UNSPENT LINE ITEMS," then this means that all allocated line items were spent as allocated in FY20 and no further action is needed on your end.

Although COA performs these audits on behalf of Student Government, for additional SG funding opportunities and questions, please contact them directly: https://www.stugov.iastate.edu/funding/

Questions regarding Student Government audits can be directed to coa@iastate.edu.

Best Practices for Social Media Usage by ISU Student Organizations

Social media can be a powerful tool for developing and sustaining a successful and active student organization.  But social media offers both opportunities and risks.  While the social media accounts of student organizations represent the views and opinions of the student organization, and not the University, organizations should consider how their social media represents not just the student organization, but its leadership and all of its members, both current and former.  Student organizations need to be aware of the reality that their social media reflects on the student organization, the individuals who comprise the organization, and the University.

The goal of student organizations associated with an institution of higher education should be to engage in constructive and thought-provoking discussion that facilities genuine intellectual inquiry. It is the University’s firm belief that community dialogue should always be conducted with respect and civility.  Views and opinions should be tested and subjected to scrutiny, but always with the goal of intellectual development in mind. 

The Student Activities Center urges student organizations to take a moment before each social media post and consider whether the post reflects the values and principles of the organization as well as its members, and question whether the post communicates those values and principles in a manner befitting an organization associated with higher education and serious intellectual inquiry.   

If you or your organization has any questions, please feel free to reach out to Student Activities at sac@iastate.edu.   

New Prep Week/Finals Week Exception Process for Student Org Meetings/Events

Per the Prep Week and Finals Week Resolution from the Office of the Senior Vice President and Provost, student organizations may not hold any meetings, functions, or sponsored events during the Prep Week and Finals Week period without seeking an exception in advance. To seek an exception, student organizations should submit their regular meetings or events that occur during that time to the University Event Authorization system where Student Activities staff will review the submission and determine if an exception can be granted.

If you have never submitted to the University Event Authorization system before, a training is available in the Student Organization Database. Questions regarding the Prep Week and Finals Week Exception process can be directed to stuorgs@iastate.edu.

Save the Date: 2021 Virtual Iowa State Conference on Race and Ethnicity

The Thomas L. Hill Iowa State Conference on Race and Ethnicity (ISCORE) is a comprehensive forum on issues of race and ethnicity at Iowa State University and beyond. The local conference is designed to model the National Conference on Race and Ethnicity in Higher Education (NCORE).

This conference is free and open to the Iowa State University community (students, faculty and staff).

ISCORE | Friday, March 4-5, 2021 | Online | FREE

Nominate an Outstanding Senior for the Wallace E. Barron All-University Senior Award

It’s time to nominate outstanding seniors for the 2020-21 Wallace E. Barron All-University Senior Award.  This award recognizes outstanding ISU seniors who display high character, outstanding achievements in academics and university/community activities, and promise for continuing these exemplary qualities as alumni.

Applicants must be an undergraduate student with senior classification status (90+ credits) and a 3.0 cumulative GPA at the end of fall semester 2020 (seniors graduating fall 2019 are eligible to receive the award).  Awardees receive recognition and the Official Iowa State University Ring, compliments of the ISU Alumni Association. Nomination forms are available HERE.  Submit your nominations on or before December 1.

Political Student Organizations and University Trademark Policy

As the election approaches, student organizations are reminded that Iowa State University, as a state institution and non-profit organization, has an institutional obligation to be neutral in election processes.  Generally speaking, this means the university cannot endorse or have the appearance of endorsing any political causes or candidates.  Recognized student organizations are reminded to follow the current student use guidelines when using university trademarks to ensure those designs align with applicable federal, state, and university policies. If your organization is using university trademarks in any of its designs, be sure to complete the Trademark Use Request online form to ensure your design is reviewed by the Trademark Office and use a licensed vendor.  Questions may be referred to trademark@iastate.edu or call the trademark office at 515-294-4402.

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