Student Activities Center

9.27.19

Newsline | September 25, 2019

Attend an Alternative Breaks Trip!

If you're someone who is excited to devote a week of your college life to service, having a great time, and forming lasting memories, then you're the perfect person to go on an Alternative Breaks trip! 

The selection process includes an application and an interview. Fall Trip Applications are due by Friday, October 4.

You can also apply to be a Trip Site Leader if you are interested in leading one of these trips. To apply to be a site leader, click HERESite Leader Applications are due Friday, October 4.

Questions? Email altbreaks@iastate.edu.

 

Give Yourself the Competitive Edge with a Co-Curricular Transcript

Co-Curricular Transcript (CCT) is a record of your involvement, experiences and achievements as an ISU student. Having a CCT serves as a one stop shop for you to demonstrate skills and attributes to various opportunity providers - giving you that competitive edge! 

Learn more here.

 

Get Funding For Your Next Event

Is your student organization looking for some additional funds to make your upcoming event even better? Submit an event proposal to the Event Funding Board! The Student Organization Event Funding Board offers recognized student organizations an opportunity to receive funds for events throughout the academic year (fall and spring semesters only). Student organizations can apply for funds each month for events that are at least 5 weeks out from the monthly deadline! The next deadline for event funding is Monday, September 30. Submit your event proposal today!

Questions? Email eventfunds@iastate.edu.

 

Resources and Opportunities for Organizations and Officers

Register for the Leaders Workshop Series

There are still spots open to attend the three remaining sessions of Leaders Workshop Series! This series of sessions will assist you in boosting your leadership skills, building community, and empowering others to take the lead. All sessions will take place in the MU Gallery Room from 6-7:30 PM and snacks will be provided.

  • Overcoming Organizational Challenges: Wednesday, September 25
  • Preparing For Your Career: Wednesday, October 2 
  • Living Your Best Life: Wednesday, October 9

The Leaders Workshop Series is FREE and open to all ISU students. You can attend one session, multiple sessions, or complete the entire series. Grow as a leader and REGISTER TODAY!

Questions? Contact lws@iastate.edu.

Complete President's Training in Person or Online

President’s Training must be taken annually by the chief officer(s) of every student organization. President's Training certification is valid from September 1 to August 31 of each year.  If you were a student/campus organization President last year you will have to fulfill the requirement again. 

Presidents Training is available in the Student Organization Database. After you are logged into the Student Organization Database click on the Training tab and review the material. Select "President's Training". Following a review of the material, score 20/22 on the quiz and your annual requirement is complete. Live President's Training occurs each fall in the Iowa State Memorial Union. Presidents that attend do not need to log into the database or take the online quiz. Please attend ONE of the sessions listed below

Fall 2019 In-person President's Training is available:

  • Monday, September 23 – Gallery Room, Memorial Union

    • 3:10 to 4:30 pm

    • 5:10 to 6:30 pm

  • Tuesday, September 24 – Gallery Room, Memorial Union

    • 3:10 to 4:30 pm

    • 5:10 to 6:30 pm

  • Monday, September 30 – Gallery Room, Memorial Union

    • 3:10 to 4:30 pm

    • 5:10 to 6:30 pm

Pick Up Your Organization's Budget from Student Government

If you receive Student Government funding, you must physically pick up your budget from the Finance Director in order for your funds to be released for this year. More information can be found here.

You can pick up and sign for your budgets during the Finance Director Office Hours in office 1580E of the West Student Office Space in the Memorial Union during the following times:

          Tuesdays & Thursdays 10 a.m. - 2 p.m.

          Wednesdays 12 p.m. - 4 p.m.

Take the Student Government Survey

Student Government wants your student organization to succeed! Take this short survey and tell us how we can help YOU!

Workday System Updates from Campus Organizations Accounting

Workday is a new financial system available to Student and Campus Org. Treasurers and Advisors and purchasing cardholders.  The purchasing cardholders will now attach their own receipts and verify their pcard transactions for their newly assigned Program Worktag in workday. Student and Campus Org. Treasurers and Advisors will approve those pcard transactions made and be able to see financial activity online through Workday.  Transactions are taking a little longer as the financial payment forms begin in our office, but when approved for payment, are sent to another unit to prepare checks, so be sure to plan ahead and exercise plenty of patience while we all transition to our new systems!  (The Treasurer Training and Pcard training available in Canvas will cover all these new processes.)

If you are interested in learning more, please visit the learn@isu training site at https://training.ehs.iastate.edu/IowaSU/site/ to see what might be available to you!

What is a Program Worktag?  It is an identifier to your specific financial account.

Where do I find my Program Worktag?  Log in and check your organization’s Accounting Information in the Student Organization Database!

Student Government Audits and Funding Updates 

Come and pick up your Student Government Audits!  Printed reconciliations are in your treasurer files, so bring your new 2020 treasurer verification card (blue) to pick them up and review them!

Student Government allocated funds (by either senate bill or regular allocation) are all reviewed annually by the Campus Organizations Accounting Office.  The goal is to complete most of these reviews in the month of August, remove any funds that were not used as allocated in the detailed, submitted and approved budget and return them to Student Government.  New annual allocations are distributed to any SG-funded groups that are in good standing with the Student Activities Center and have a positive financial balance in their campus account. 

Although we perform these audits on behalf of Student Government, for additional SG funding opportunities and questions, please contact them directly: https://www.stugov.iastate.edu/funding/

How do I get a 2020 Treasurer Verification Card?

  1. Named as the treasurer in the student org database and group is in recognized status
  2. Complete the 2020 treasurer training in Canvas and bring it to the COA office
  3. Upload your signature form to the Student Org Database once you and your advisors all sign the form (directions on the bottom of the form)
  4. Bring test results and a photo ID to the COA office to obtain your 2020 card!

Apply to be a Cyclone Aide

Do you want to get more involved at Iowa State, gain quality leadership and communication skills, and get paid for it? Apply to be a Cyclone Aide! This leadership position is a fantastic way to show your Cyclone pride to new students, make life-long friendships, and network with professionals in your college. Each Cyclone Aide is responsible for representing their academic college at New Student Orientation, giving tours of central campus, and providing excellent customer service to new students and their families. The time commitment for this position is a one year contract from January 2020-January 2021, including a spring 2020 course for training in the position. Get more information on the position and the application.  

Applications are due Sunday, October 13 by 11:59pm. Questions should be directed to New Student Programs by emailing nsp@iastate.edu or calling 515-294-0801.

Apply to be a Student Admissions Representative

Looking for a way to serve your university? BE A STAR!!

Student Admissions Representatives (STARS) is an exciting volunteer opportunity for students to present a positive, realistic student view of Iowa State to prospective students and their families.

STARS duties include: campus tours, housing tours, Experience Iowa State Visit Days, and group visits for middle and high school students and transfer students.

Give back to your university, gain valuable public speaking skills, and join one of the most passionate student organizations on campus!

For more information visit: admissions.iastate.edu/leaders/stars.php.

To apply, go to: admissions.iastate.edu/forms/leaders.php.

THE APPLICATION OPENS SEPTEMBER 30. APPLICATIONS ARE DUE OCTOBER 18.

If you have questions, please contact Kailyn Tauber at 515-294-8096 or adm_kntauber@iastate.edu.

Register to be in the 2019 Homecoming Parade

Show your ISU pride and kick off Homecoming Week by taking part in the parade! Recognized Student Organizations can submit an entry FREE of charge. Traditional floats, decorated vehicles or walking entries are all encouraged.

The parade will take place on Sunday, Oct. 20 at 2 p.m. on Main Street.
REGISTER HERE! 

The first 10 student organizations to register will receive a $100 reimbursement to cover basic float materials. Sorority and fraternity Homecoming teams will not be eligible for reimbursement. 
Questions? Email the parade committee!

Take Advantage of the Ames Convention & Visitors Bureau Grants

Are you hosting an event or activity open to the general public? If so, the Ames Convention & Visitors Bureau (ACVB) Community Grant Program is here to help! The ACVB offers funds to public and private orgs who strive to create a positive perception of Ames and improve the quality of life for community members. 

If you meet the requirements, this may be the perfect opportunity for your student club/org to get the funding you need!

Visit the ACVB website for additional information and to download the grant application

Utilize the Student Organization Marketplace

The Student Organization Marketplace is an online tool where recognized student orgs at ISU are able to extend their business to the internet and more effectively reach the larger Iowa State community and beyond. You can use the Marketplace to sell event registrations, collect membership dues and receive non-charitable donations. By purchasing a product through the Student Org Marketplace, customers are directly supporting your organization! 

Want to know more? Email market@iastate.edu.

Apply for a Focus Grant

Focus is an organization that fosters ISU students in the visual, literary and performing arts. Individuals or groups of students may apply for grant funding for creative projects done outside of the classroom. An exhibit of visual projects is displayed in the Memorial Union each spring, and performing and literary projects are highlighted at a public reception. Focus has been funding projects at Iowa State since 1972.

Individual students (undergraduate and graduate in any major) and student organizations are encouraged to apply for up to $600 in funding for projects to be displayed, performed, projected, or read.

To learn more about the Focus Grant click HERE, and review Application Guidelines HERE

Volunteer at Reiman Gardens with Your Organization

Reiman Gardens has several fun ways for your organizations to get involved and spend time volunteering together this fall. 

Fall Student Volunteer Opportunities:

  • Planting 55,000+ tulip, daffodil, and hyacinth bulbs: October 14-18, 21-25
  • Stenciling 1,000 pumpkins: October 14-16
  • Carving 1,000 pumpkins: October 17 and 18
  • Spirits in the Gardens: October 19 and 20

If your organization is interested in signing up to help out, you can send an email to rgvolunteer@iastate.edu or call 515-294-8225. For more information, check out their website here.

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