Student Activities Center

Making Member Changes

Anyone currently listed in the database as president, treasurer, or adviser can update the information for a student organization by going to the Student Organization Database (SODB). From there, they will need to login and select the "Profile" tab. The organizations they are affiliated with will be listed, and they should select the one they wish to update. They can then update any organization information,  make any officer changes they need to make, or grant admin permissions to any officers.

Adding members can be done in the roster section of the Student Organization Database (SODB). Select the club you would like to add a member to, then select roster. Select the option "Add Member" near the bottom of the list of current members. The new member can acknowledge by logging in and going to their profile. They will see a notification towards the bottom of their screen asking them to acknowledge their membership in your organization.

Officer changes are made in the officers section of the database. If the new officer is not listed yet on the roster you will need to add them first (see above question on how to add members). When adding an officer, click the “Add Officer” button near the bottom of the list of current officers. Select the member and the position. The new officer will receive a notification on their profile to acknowledge their position in the organization.

If any changes or additions are made to president, treasurer, or adviser positions, they will need to print the Compliance Agreement Form, gather the signatures of the officers and adviser listed, and upload it to the Student Organization Database (SODB) or drop it off at the Student Activities Center in the Memorial Union.

Our system does not allow more than one treasurer to be entered at a time because policy only allows one treasurer per organization. The president or adviser will have to make that change, as the treasurer will not be able to add another treasurer while they are still in the system and will not have authorization to add a new treasurer once they are removed.

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