Student Activities Center

Virtual Resources for Student Organizations

Updated 8/28/2020

Hosting Virtual Meetings

Platforms to Use to Virtualize Organization Business, Meetings, and Events

Host Virtual Meetings:

 

*As far as the Student Activities Center is aware, Zoom is the only online platform that allows users to show their preferred names and/or pronouns. Unless you have a pro license, Zoom limits group meetings to 40 minutes.

Work Collaboratively Online:

Communicate With Your Members:

  • FaceTime or Video Chat

  • GroupMe

  • Conference Calls

  • Social Media Groups/Pages

  • Apps like Discord, Houseparty or Slack.

Virtual Activities To Do Together as a Club

Virtual Officer Elections and Transitions

Elections

Student Organizations that normally elect new officers in the Fall semester should evaluate as an organization how they can do so remotely.

  • Organizations should first consult their constitution and adviser for direction on how and when to have elections. Most constitutions do not contain a step by step guide for virtual elections, but it will provide you with some guidance (when, percentages of votes, secret ballot, etc.).

  • Use online tools to have meetings and conduct voting. Use any of the resources listed above, or develop your own form or ballot system

  • When making any decision that changes the time, method, or other detail of the election process, it is important to communicate this well in advance and seek buy-in from your members. 

  • Keep good records of the processes and communications in the event of a future dispute over the results.

  • If speeches are part of your process, consider having members record and submit these in advance. 

Transitions

Make sure you are setting up times and methods for communicating the year's success and challenges! Successful organizations create ways to share information from one leadership group with the next. Transition meetings or documents are a great way to pass on critical information to help new officers learn.

Presidents Training for the remainder of the Spring 2020 semester is no longer required. This is an effort to ease student organization transition. Any president that has this listed as a requirement will be marked complete on April 22, 2020.

Use the Leadership and Service Center's Virtual Officer Transition Guide as you transition officers! Check out these documents to help you through your transitions:

Recognition Status

The Student Activities Center is willing to work with groups as they face challenges with retaining recognition status. Please email stuorgs@iastate.edu for assistance with recognition, officer transition or any other Student Organization Database concerns. 

Best Practices for Managing an Organization Virtually

  • Meet virtually on a regular basis 

  • Meet regularly with your adviser virtually for support

  • Establish a communication plan with your exec team, adviser, and organization

  • Build community with your organization members with online group activities

  • Maintain an online social media presence as an organization

  • Keep consistent routines as much as possible

  • Recognize your members and their accomplishments virtually (spotlights, virtual awards, etc.)

  • Set plans and timelines for growing and improving your organization

  • Ask for help when you need it - the Student Activities Center is here for you!

Other Tips for Leading an Organization Virtually

Student Office and Storage Space

Office Space Applications and Renewal for 2020-2021 Academic Year

If you submitted an application for a Student Office Space in the Memorial Union for the 2020-2021 academic year, you will be contacted soon to set up a virtual interview to discuss your organization's space needs. Office space allocations for the 2020-2021 academic year will proceed as planned.

Storage Space Renewal for 2020-2021 Academic Year

If your organization currently has storage space in the Memorial Union and would like to apply to renew that space for the 2020-2021 academic year, please fill out the Online Storage Renewal Form by Friday, April 17 at 5:00 pm. At this time, we will not be accepting new applications for student organization storage. Depending on space availability, we may open a Student Organization Storage Space Application for organizations who do not currently have storage space in the Memorial Union in the fall.

Student Office Space Office Hours 

Until further notice, we will not be taking attendance for office hours in the union.

Student Office Space and Memorial Union Access

Student Organization Mail

Your organization will be contacted if you receive mail to the MU with instructions for how to pick it up. If you have have any questions concerning mail please email sac@iastate.edu

Ask the SAC

Tell us how we can help! Ask questions, give comments, and share your concerns on our Ask the SAC page

Once you submit, an SAC staff member will respond to your questions via email as soon as we possibly can! Hang in there, we're here to help! 

Additional Resources

© 2020 Student Activities Center. All rights reserved.